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JOB TITLE:

Accounts Payable & Accounts Receivable (AP/AR) Manager

LOCATION:

Newmarket, UK

 

 

 Job Purpose

 The Accounts Payable & Accounts Receivable (AP/AR) Manager is responsible for the management and delegation of tasks within the team. They must ensure that all aspects of AP and AR are functioning efficiently, and the team are achieving all targets set and within all relevant deadlines and procedures across the relevant European region. The AP/AR Manager will be a point of escalation of relevant queries directly from clients or their representatives and therefore must have the confidence and ability to be liaise with them appropriately and efficiently.

 

 Key Responsibilities

  • Manage the day-to-day running of the AP & AR department ensuring that all ledgers are maintained.
  • Management of the AP/AR team currently consisting of 1 x Senior Accounts Clerk, 3 x Accounts Clerks and an Accounts Administrator.
  • Changes to Master data within the accounting system - set-up of new vendors, customers, aircraft, department codes, cost centres, etc.
  • Management and responsibility for all credit cards and credit card accounts for crew and staff.
  • Maintaining the expense system.
  • Provide support to the team for key supplier accounts and maintain good relationships, ensuring supplier statements are reconciled on regular (monthly) basis.
  • Ensure purchase invoice approval procedures are in place where necessary.
  • Management of weekly payment runs, ad hoc payments and automated remittances.
  • Ensuring approval and control procedures are in place for monthly customer invoices before release, to ensure accuracy and quality to the highest level.
  • Maintaining good relationships with clients and client representatives, Lead Pilots and other internal and external customers.
  • Monitoring of aged debt – providing the relevant department with reports and data as required.
  • Weekly reporting on debtor collections.
  • Month end tasks including monthly recharge journals and ad hoc reports
  • Ensure accurate reporting of non-finance metrics, such as: Aircraft Fleet; Aircraft movements and Fuel sales.
  • Ensure relevant cost and revenue is processed to month-end deadlines.
  • Working collaboratively across all departments and entities within the Europe 2 region (Switzerland/Germany/Spain/Denmark and UK) and those entities under the umbrella group: Luxaviation.
  • Identifying and collaborating with process improvements
  • Any other ad-hoc duties as required.

 Person Specification

 

Essential

Desirable

Qualifications

  • AAT qualification

 

Experience

  • Management experience of AP and/or AR team
  •  Prior experience of working within a finance function and high-accuracy transactional processing.
  • Experience of dealing with clients
  • Experience of working in a multi-currency environment.
  • Experience of both purchase and sales ledger.

 

 Knowledge
  • Knowledge of Microsoft NAV accounting system or similar accounting package 
  

Skills

  • Ability to meet deadlines and multitask under pressure.
  • Attention to detail, with a questioning attitude.
  • Excellent written and verbal communication skills
  • Customer service orientated mind-set

 

Competencies

 

  • Fluency in German or other language.